Facilities Management Strategy (Private Hospital)
Acacia was tasked with:
- Conducting a review of the hospital’s procurement procedures.
- Quantifing annual spends against certain cost centres.
- Identifing and streamline the number of suppliers used on site for similar services.
- Understanding and procuring all services and products with a view to achieving savings.
- Reviewing the facilities management procedures and methods with a view to implement a more efficient, productive service offering.
The client had recently undergone a significant re-organisation of staffing and reduction of headcount. Following this changes, savings were required across all functions of the business with as minimum impact to patients, staff and visitors as possible. Where this wasn’t possible, a change management process was to be set up and followed in order to effect these changes.
How we helped
- Identified, sourced and procured a Supplier database system to be implemented.
- Identified, sourced and procured a Purchase Order system to be implemented.
- Supplier Numbers reduction programme – There was a large number of suppliers used by the hospital; a programme of supplier reduction is underway combined with a procurement programme. This has already produced significant reduction in the number of suppliers reducing management time and paperwork. .
- Procurement savings – a combination of consolidating suppliers and tendering services and suppliers was implemented. This exercise produced significant savings across a number of disciplines.